Executive Operations & Business Development Assistant

Executive Operations & Business Development Assistant Remote – Latin America Preferred **Schedule:** 20–40 hours per week initially, with strong potential for a full-time, long-term Executive Operations position as our company continues to grow. ## About Geopolymer International Geopolymer International is an innovative materials technology company developing advanced ceramic cement and geopolymer products for the construction, infrastructure, mining, energy, military, precast concrete, repair and rehabilitation, and 3D concrete printing industries. We work with customers and partners throughout the United States and around the world, providing products, technical support, research, training, and education. We are entering an exciting new phase of growth as we expand our presence throughout Latin America and the Spanish-speaking world. We have partnered with the Geopolymer Institute to translate key educational materials into Spanish because we believe this technology should be accessible to everyone. Our goal is to build a strong network of distributors, contractors, engineers, universities, government agencies, and manufacturing partners throughout Latin America. This position is much more than a virtual assistant role. We are looking for someone who wants to help build an international company and become an important part of our leadership team. The right candidate will help coordinate business development, customer relationships, marketing, education, sales, and day-to-day operations while serving as a bridge between our English- and Spanish-speaking customers and partners. If you enjoy building businesses, solving problems, creating systems, and making a meaningful impact, we would love to hear from you. --- # Primary Responsibilities ## Executive Operations * Manage the President's calendar and daily priorities. * Coordinate Zoom, Microsoft Teams, and in-person meetings. * Organize domestic and international travel. * Track projects, deadlines, and customer commitments. * Prepare meeting agendas and follow-up action items. * Help organize company operations and improve efficiency. * Maintain confidential business records and documentation. * Assist with strategic planning and special projects. ## Business Development As an important member of our growth team, you will help expand Geopolymer International throughout North America, Latin America, and international markets. Responsibilities include: * Research and identify new business opportunities, distributors, dealers, manufacturers, contractors, engineers, architects, universities, government agencies, and strategic partners. * Develop and maintain prospect databases. * Conduct outreach through email, LinkedIn, phone calls, and social media. * Schedule meetings with prospective customers and partners. * Follow up on all leads, quotations, proposals, and partnership opportunities. * Assist with contract preparation and proposal development. * Help identify grant opportunities, government programs, and research partnerships. * Support the expansion of our distributor network throughout Latin America. * Develop relationships with universities, government agencies, engineering firms, and construction companies throughout Spanish-speaking markets. * Assist with organizing webinars, product demonstrations, trade shows, and educational events. * Coordinate communications with international customers and strategic partners. * Track opportunities through our CRM and sales pipeline. * Help establish Geopolymer International as the leading provider of geopolymer materials and education in Latin America. * Translate or coordinate the translation of marketing, technical, and educational materials into Spanish. * Support the rollout of our Spanish-language training programs and educational resources. ## Customer Relations & Sales Support * Respond professionally to customer inquiries. * Prepare quotations, invoices, and proposals. * Follow up on pending sales opportunities. * Maintain CRM records. * Coordinate customer training schedules. * Assist with onboarding new customers. * Help resolve customer concerns. * Maintain long-term customer relationships. ## Marketing & Social Media * Manage LinkedIn, Facebook, Instagram, YouTube, and other social media platforms. * Create and schedule engaging content. * Repurpose videos into social media posts. * Coordinate email marketing campaigns and newsletters. * Assist with website updates and WordPress content. * Monitor website and social media analytics. * Support branding initiatives. * Help develop brochures, presentations, and promotional materials. * Coordinate product launches and marketing campaigns. * Research market trends and competitors. ## Administrative Operations * Prepare professional correspondence. * Create Word, Excel, PowerPoint, and PDF documents. * Organize company files and digital records. * Maintain document libraries. * Track shipping and inventory. * Prepare shipping documents. * Coordinate FedEx, UPS, DHL, and freight shipments. * Assist with QuickBooks bookkeeping and expense tracking. * Organize customer records and project files. * Support contract administration. ## Research & Technical Support * Conduct market and industry research. * Research new business opportunities and industry contacts. * Assist with technical documentation. * Help organize product manuals and training materials. * Coordinate educational materials. * Assist with translation projects. * Organize technical presentations. * Support research collaborations with universities and government organizations. --- # Desired Qualifications * Fluent English (written and spoken). * Professional Spanish language skills strongly preferred. * Excellent written communication. * Outstanding organizational and project management skills. * Experience supporting executives or business owners. * Experience with business development or sales support. * Customer service experience. * Strong follow-up skills. * Self-motivated and able to work independently. * Excellent attention to detail. * Comfortable working with international customers. * Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint). * Google Workspace experience. * Experience with CRM software. * QuickBooks experience preferred. * Experience with Canva, WordPress, Mailchimp, or similar marketing tools. * Social media management experience. * Professional phone and video meeting skills. * Ability to maintain confidentiality. --- # Personal Characteristics We're looking for someone who: * Takes ownership of their work. * Is proactive rather than waiting for instructions. * Enjoys solving problems. * Thinks like a business builder, not just an employee. * Has excellent follow-through. * Is dependable and trustworthy. * Learns quickly. * Works well independently. * Enjoys helping others succeed. * Wants to grow with a company over the long term. --- # What Makes This Opportunity Different This is not a typical virtual assistant position. You'll be working directly with the President of an international materials technology company that is helping transform the future of sustainable construction. You'll have the opportunity to help build new markets, develop international partnerships, support groundbreaking technologies, and expand geopolymer education throughout the Spanish-speaking world. As the company grows, this position has the potential to evolve into a senior operations or business development leadership role. --- # To Apply Please send us: * Your resume. * A brief introduction explaining why this opportunity interests you. * Examples of business development, executive support, customer service, or project management experience. * Your experience with social media and marketing. * Your experience with Microsoft Office, Google Workspace, CRM systems, QuickBooks, and AI tools such as ChatGPT. * Your English and Spanish proficiency. * Your hourly rate. * Your weekly availability. * Links to any relevant work, LinkedIn profile, portfolio, or references. We're looking for someone who wants to build a career—not simply complete tasks. If you're excited about helping expand innovative construction technology throughout the Americas while becoming an essential part of a growing international company, we'd love to hear from you.