AI System Architect / Executive Automation Engineer

AI Systems Architect / Executive Automation Engineer (Long-Term) About Me I’m an entrepreneur based in Switzerland running multiple companies across real estate, finance, investments and technology. I’m constantly traveling, in meetings, managing projects and making decisions across different businesses. As my companies grow, my current digital setup no longer scales. I have multiple Microsoft 365 accounts, Google accounts, email addresses, calendars, cloud storage systems and business tools. My goal is to consolidate everything into one intelligent AI-powered operating system. I’m looking for someone who can become my long-term AI Architect and help build this from the ground up. ⸻ The Vision I don’t want random automations. I want a complete AI ecosystem that saves hours every day, reduces manual work, connects all my systems and helps me make better decisions. Think of building the digital operating system for a CEO. I want someone who continuously finds opportunities to improve how I work. ⸻ What Needs To Be Built This list is only the beginning. I expect you to identify many more opportunities. Communication * Consolidate 10+ email accounts * Connect Microsoft 365 and Google Workspace * Organize multiple calendars * Intelligent inbox management * AI email categorization * AI drafted replies * Automatic follow-ups * Daily executive briefing * Meeting preparation * Meeting summaries * Automatic task extraction * Beautiful meeting invitations and scheduling workflows ⸻ Calendar & Scheduling * Merge multiple calendars * Prevent scheduling conflicts * Intelligent scheduling assistant * Time blocking * Travel-aware calendar planning * Automated reminders * Client booking workflows * AI scheduling assistant ⸻ Finance * Capture receipts using my phone * OCR everything automatically * Categorize expenses * Connect accounting software * Organize invoices * Generate monthly reports * Cash flow dashboards * Company KPI dashboards * Executive financial summaries * Property reporting * Investment reporting ⸻ Document Management Every document should automatically be organized. Examples: * Contracts * PDFs * Legal documents * Presentations * Excel files * Property documents * Board reports * Investment files * Emails * Meeting notes * Voice notes Everything should become searchable using AI. If I ask: “Show me every document related to Project X” AI should immediately know where everything is. ⸻ AI Knowledge Base Build a central knowledge system where AI understands: * my companies * projects * clients * suppliers * investments * real estate portfolio * legal documents * financial reports * meetings * emails * notes The goal is that AI always has context. ⸻ Business Automation Examples include: * Proposal generation * Report creation * Board presentations * CRM updates * File organization * Task management * Project tracking * Approval workflows * Document generation * Internal processes ⸻ Executive Assistant I want AI to become my personal executive assistant. Examples: * Daily briefing * Weekly planning * Follow-up reminders * Priority management * Travel planning * Research * Decision support * Drafting documents * Preparing meetings ⸻ AI Agents Eventually I would like specialized AI agents, such as: * Finance Agent * Real Estate Agent * Executive Assistant * Legal Assistant * Investment Research Agent * Reporting Agent * Document Agent * Email Agent ⸻ Technologies You don’t need to know every tool, but you should have strong experience with many of these: * OpenAI * Claude * Gemini * Microsoft 365 * Google Workspace * n8n * Make.com * Zapier * Python * APIs * OCR * GitHub * MCP Servers * Notion * Airtable * SQL * Supabase * Vector Databases * RAG * LangGraph * Docker ⸻ What I’m Looking For I’m not looking for someone who simply follows instructions. I’m looking for someone who: * thinks like a systems architect * understands business operations * proactively suggests better solutions * enjoys solving complex problems * communicates clearly * documents everything * wants to build long-term * is excited about AI I want someone who constantly asks: “How can we make this process smarter?” ⸻ First Project The first step will be an audit of my current setup. We’ll review: * all email accounts * calendars * cloud storage * Microsoft 365 * Google Workspace * documents * finance workflows * reporting * AI tools * software stack * daily workflows From there, we’ll create a roadmap and implement improvements step by step. This is intended to become a long-term partnership. ⸻ To Apply Please answer the following: 1. Tell me about the most advanced AI system you’ve built. 2. How would you approach consolidating a business with multiple companies, email accounts and calendars? 3. Which AI tools and automation platforms do you recommend today, and why? 4. Share examples of similar projects you’ve completed. 5. Why are you the right person for this role? Start your proposal with the words: “AI Operating System” so I know you’ve read the entire job description.